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  1. 2021.04.20 [WKU FACULTY] How to apply for Travel Expenses? (Home, Conference)

How to Apply for Travel Expenses in WKU as an international faculty! 

Since 2020 under the pandemic, WKU Finance department (Director Sailing) and WKU Admins changed the policy of application of cost/expenses. 

 

The New policy urges that individual faculty members should apply for the travel or the benefit expenses by using the WKU cost center system. 

Until the policy can be improved or changed, we - WKU international faculty members need to apply for travel or benefits expenses. 

 

 

Here are my experiences and guides when you apply for travel expenses (Home or Conference). 

 

1. Go to wku.edu.cn  and click my wku

You must login with your WKU ID/PWD (Not Kean ID/PWD). 

 

 

2. Go to Expense Claim 

 

 

3. Click "OK - Blue Button",

Don't get panic. We change language soon. ^^ 

 

 

4. Click Language: English, And check your Login Name

 

5. Go to Business Claim Center - Expense - Cost Application and Click it. 

 

6. Click "Create Document" 

 

7. Choose the "Type of Business Trip" - Travel Home, Academic Travel, Business Travel? 

 

 

8. Insert "Description of your Travel"

At Transportation section, Insert all necessary information (All * marked items should have input). 

 

You should choose HR Department as your cost center when you want to get tick via Human Resource Department. 

 

You can add more transformation options such as Taxi via clicking plus (+) button. 

 

You may have questions of detailed information, then, please contact WKU HR to get help. 

Example of an Officail Application for Travel Expense

9. Save draft, then Submit Application. 

 

10. Check the Process 

 

You can see what is going on in your application process. 

 

11. Keep patience, and check regularly with HR/ Cost Center. 

 

 

 

2021. 08. 22: Updated Full manuals

 

GUIDELINES ON BENEFITS-2021.pdf
1.05MB

 

Financial System Instructions.pdf
8.53MB

 

====================================

2021. 08. 22: Updated Full manuals

 

2021. 04. 20: First Archived (thanks to WKU HR Emerald Yu MiaoMiao's Help). 

For full manual of Fiancial System Instruction (WKU Admins).

2021_WKU_How_To_Apply_Travel (Home, Conference, BusinessTrips).pdf
8.17MB

 

 

Posted by Jeonghwan Choi

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