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On Nov. 24, 2020, Kean USA Office of the Provost / Vice President for Academic Affairs announced the "Faculty Activity Reporting: Initial Completion at Faculty180 - the Online Platform of Interfolio. 

Click for the full message. 

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Dear Colleagues:

Thank you for your commitment to delivering an excellent academic experience to our students during very challenging semesters.

 Kean University has adopted Interfolio as its faculty management system. Interfolio is a secure, online collaboration platform that provides customizable tools to manage all of the documents, workflows, data, committees, communication, and outcomes associated with review-based academic decisions. The first module being launched is Faculty Activity Reporting (Faculty 180) which is an online platform for faculty activity reporting that will assist in accreditation, other reporting analytics, and feed into all faculty evaluation processes (Retention and Tenure, Promotion, A328, Sabbatical, and Lecturer Evaluations). Please carefully complete the Faculty Activity Reporting module.

 Some additional benefits of this module include:

·         the creation of a central repository for current and past teaching, scholarship, and service contributions

·         the ability to create a personal vita template

·         the opportunity to enhance collaboration among fellow faculty

Resources and Support

Please click on this link to access Faculty180. This link will also be posted on our Interfiolio web page under Academic Affairs in the future. This will take you to your Interfolio Dashboard, where you will find the Faculty180 tab on the left side. If you have issues signing in, please contact the Interfolio Help Desk at help@interfolio.com.

Here you will find a self-guided training link through Interfolio University. Please complete the training as soon as possible.

We will be hosting a virtual university-wide faculty training session for Faculty180 on Thursday, December 3, from 3:30 p.m. to 4:30 p.m. You can join the Zoom session using this link. If you cannot attend the training, the recording will be available on your Interfolio Dashboard.

Also available to you is a free training Faculty Activity Reporting webinar posted on Interfolio’s help page: FAR Training Webinar

If you have any questions about Faculty180, please email interfolio@kean.edu

Thank you,

--

Office of the Provost/ Vice President
for Academic Affairs
Townsend Hall 129

P:  908-737-3453

F:  908-737-3455
E: vpaa@kean.edu

 

 

 

Hi, Joy and Maria,

    I am trying to get familiar with the Interfolio and update my information. From the notice form VPAA office, the training of Faculty 180 is scheduled at 3:30pm on December 3, which is 4:30 am in China. WKU faculty and staff have to watch the recording of the training. The notice indicated that recording will be available in the Dashboard. I did not see a tab for training recording in my Dashboard. Will it be available after the training?

    What is the timeline for faculty to complete the Faculty 180?

    What platform will be used for lecturer evaluation that can pull information from Faculty 180?

 

 

The PURPOSE of Faculty Activity Report at 'CLOUD' service. 

 

Every year, Kean Faculty Members generally prepare more than 300 pages of Reappointment Application Packages that include Academic CV, Profile Information, Publications, and all relevant Faculty Activities. What if we can make the ARTP processes simple and easier at online with higher security? That is the idea of Kean's 'Going to Cloud' initiative of ARTP affairs. 

 

Aligning with the transformation to Online Faculty Activity Report for Appointment, Reappointment, Promotion, Tenure, Promotion (ARTP) and HR affairs, WKU CBPM Management, Global Business, and Marketing (MGM) faculty members proactively complying with the movement.

 

WKU VPAA Office guided us to complete the FAR Initial completion by End of 2020 Fall Semester ( December . 18, 2020) based on the communication with Kean USA. 

 

 

WKU CBPM MGM faculty members try to complete the initial inputs of FAR via Interfolio Faculty 180 platform by Dec. 18, 2020. 

 

Faculty Activity Report via InterFolio Faculty 180 Platform
 (Due, Dec. 18, 2020)

 

But the Due date for CBPM faculty members was postponed until the end of December 2020 at the CBPM faculty meeting on Dec. 08 because of time pressure of final grading.  

 

 

1. Faculty Activity Report: Login

https://iam-api.interfolio.com/users/sso_redirect?tenant_id=12677

 

Kean University User Login | Clearlogin

Enter your credentials to continue

kean-edu.clearlogin.com

 

2. Faculty Activity Report: Training (Interfolio)

https://rise.articulate.com/share/b-W22_IBGNgy3w4VxK45wt3fhL2ZYq1U#/

 

Rise 360

 

rise.articulate.com

 

3. FAR: Webinar

https://product-help.interfolio.com/m/68320/l/1178725-free-training-webinar-interfolio-faculty180-faculty-activity-input-2019 

 

Free Training Webinar: Interfolio Faculty180 - Faculty Activity Input (2019) | Help for Faculty Users in Faculty180 | Help Cente

 

product-help.interfolio.com

 


Guide of Faculty Activity Report 180 

1. Please login to the Faculty 180 by using your Kean ID/PWD. 

 

Faculty Activity Report: Login

https://iam-api.interfolio.com/users/sso_redirect?tenant_id=12677

 

Kean University User Login | Clearlogin

Enter your credentials to continue

kean-edu.clearlogin.com

Please choose "Kean"  (not Interfolio). 

 

2. Mainly, you need to complete Profile and Activities. 

 

2020.12.19: Faculty Activity Report (or Faculty 180)  Online Course Completion 

Faculty Activity Report: Training (Interfolio)

https://rise.articulate.com/share/b-W22_IBGNgy3w4VxK45wt3fhL2ZYq1U#/

 

 

Key Terms: 

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Faculty Activity Reporting (FAR)

Also known as Faculty180, Faculty Activity Reporting (FAR) is Interfolio's module that collects validated faculty data sets for accreditation, compliance, and seeing the full picture of faculty contributions at your institution.

Activity

An activity is anything a faculty member does that can be tracked as a record of their career for data collection and use cases like promotion, tenure, or annual reviews, grant applications, or supplementing public facing profiles. Generally, this describes some type of teaching, scholarship, service, or professional development – the core activities of university faculty.

Form

A collection of sections to track data. There are two types of forms, profile and activity forms.

Profile Form

The Profile Form is the form that tracks personal information related to faculty user, such as contact information. Faculty control (most of) the data in this form through the FAR interface.

The Profile Form is always available under Profile on the navigation bar.

Activity Form

The Activity Form is the form that faculty enter their activities into during the year. It's configurable by an administrator at the client side, and is composed of sections.

There is one Activity Form that is always available under Activities on the navigation bar.

Section

A section is a type of faculty activity information that a university wants to track, such as teaching, scholarship, or service. Sections are made up of fields.

Activity Classification

Activity Classifications are additional metadata tags that allow units to supplement the fields with other data they want to track. They can be used in multiple sections and can be set to only show for particular units. These classifications can appear on reports or CV templates or be used to filter a report or CV template down to the desired information before it is generated. They are also used in accreditation reports. Examples of Activity Classifications include Committee Role, Book Type, and Scholarly Type.

Vita Template

Vita Templates display the output of the faculty's activity reporting. They are a collection of sections from both the profile and activity forms.

Initiated Activity Input Form

While faculty members always have access to the Activities form on their menu toolbar, Administrators may ask for updates periodically. To make that easy for faculty members, they initiate a period of input for a particular time period. When a form is used as part of this request for information, that is the initiated activity input form. It will be linked from the Faculty Member’s Action Items until it is either completed or the period for input has ended.

Faculty Account

Full/part time faculty and, if applicable, professional staff who teach, have access to input data on the Profile and Activity Input Forms. (This may also include Deans or other higher level academic administrative positions.)

Support Account

Access to assist faculty in the process of data input on the Profile and Activity Input Forms and/or to run reports. This type of account is intended for users who serve in a support role, such as a member of the Institutional Implementation Team, IT resources, administrative assistants, student workers, etc.

Unit Administrator

Unit Administrators will generally have access to particular administrative functions for their specific unit.

Administrative rights can be added to either a support account or a faculty account.

System Administrator

The highest level administrator is responsible for the database configuration and general upkeep. Software administrators have the top permissions in the system. 

 

 


Profile Input:

Please input all your personal profile information. 

 

(Profile example #1) Personal Information

 

(Profile example #2) Work Experience;  Degrees

 

 


 

Activity Input:

Please input all your school and/or professional activities in each section: 

 

 

 

(Activity example #1) Teaching

 

Refresh your teaching tenure period, and input all course evaluation results in each item.  

 

(Activity example #2) Scholarly Contributions and Creative ProductionsTeaching

 

Input all your publications, presentations, and conference activities.  You can input your publications by hands, RIS or BibText importing. 

 


 

Creating Vitas & Biosketches 

Once you input all your necessary information, you can create and report your Academic CV or Resume for Annual Review:  

 

(CV Example #1) Annual Report for Annual Reappointment 

 

 

Only annual activities will be summarized in the newly created CV. 

 

 

Full Year Report can be created for Tenure application. 

Rep

Forms and Reports are not accessible up to now (Dec. 20, 2020) 

 

Dec. 28 ~ Dec. 31, 2020 (Maintenance)

 

Extension of the due date of initial input of FAR was requested (until Jan. 08, 2021). 

 

Jan. 15, 2021: two weeks extension of Lecturer Packet

 

 

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Dear colleagues,

     I am sure you have been informed that we are all required to complete Interfolio’s Faculty Activity Reporting (Faculty 180), which provides a centralized location for faculty to store and manage their professional/academic achievements, and streamlines faculty evaluation processes. I hope that you have all completed the Faculty 180 module of the Interfolio by now. Here is the link for the Faculty Activity Reporting (Faculty 180) virtual training recording. Please enter the following passcode: W#%AmX2K

https://interfolio.zoom.us/rec/share/bE3RbFiVL0c70f0CKp2xjWQn2234FIg8q271R5lQ-Wb0TWXT0FZL-ha-aTCeAXhL.ECzLR402R8IYVMTl 

    The deadline for lecturers to submit the reappointment packet is now extended to February 2, 2021. It is important to note that starting from this year the lecturer evaluation packet has to be submitted through interfolio. Here is the link for a Lecturer Evaluation Case Packet Training.  Please enter the following passcode: @*4FTSV9

https://kean-edu.zoom.us/rec/share/u-BP1tzF7aJ8yWf5_txZIyU0iq5Nw7Qa1Bqa0OL1QKsaRWPoD1gyA6aH8rQKw9gX.TqbOse4CWnT0jHLx

     Catherine Yu (staff of Office of Assessment and Accreditation) is the liaison person of Interfolio at WKU. Please contact Ms. Yu (yujue@wku.edu.cn) if you have questions on Interfolio. Ms. Yu will work with the Provost's Office at KUSA to answer your questions.

      I am looking forward to reviewing your timely submissions of reappointment packets.

 


 

2021. 06. 15: 2-6 Year Reappointment Case Open

 

Kean 2-6 year Reappointment Interfolio Guilde Video:

Guide Video:

 

비디오 회의, 웹 회의, 웨비나, 화면 공유

Zoom은 모바일, 데스크톱 및 회의실 시스템에서 비디오 및 오디오 회의, 채팅 및 웨비나를 안전하고 편리하게 진행할 수 있는 클라우드 플랫폼을 제공하여 첨단 엔터프라이즈 비디오 통신을 선도

kean-edu.zoom.us

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Access Passcode: +z=7&ia1

 

Kean Interfolio send a Kean Viwe Case Email. Click and Login with your Kean ID/PWD.

 

Individuals would have different "personalized" preview packet.

1. Check Overview, and Check your Interfolio Packet. If you input your information, you must have all necessary data. 

 

2. Click the Packet button, and we will mainly work on it!

 

3. Click the "View Instructions", and you can get information of "Reappointment Points".

Candidate Instruction here: Click -> 

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Candidate Instructions

Statement of University and Commission on Higher Education Criteria for Consideration for Reappointment

University Criteria for Reappointment (Source: RTP Guidelines p. 5)

1. Mastery of subject matter -- as demonstrated by such things as advanced degrees, licenses, honors, and general reputation in the academic area under consideration, etc.

  • a. Earned Degrees*
  • b. Honors, Awards and Distinguished Achievements
  • c. Educational and Professional Experiences

2. Effectiveness of teaching – as demonstrated by such things as evaluation by colleagues and students, development of new teaching materials and courses, etc.

  • a. Faculty Observations
  • b. Student Evaluations
  • c. Teaching Innovation

3. Scholarly abilities -- as demonstrated by such things as research in the academic field, contribution to artistic creation, publication, etc.

  • a. Publications, Performances, Exhibitions
  • b. Current Professional and Academic Association Memberships

4. Effectiveness in University and community service -- as demonstrated by such things as participation in University governance, improvement of Departmental, college, and University programs, service to students, service to the University community and to related professional organizations, etc.

  • a. Past and Current Non-Teaching Responsibilities
  • b. Community Activities Related to Professional Competence

5. Continuing growth -- as demonstrated in a consistently open and emerging pattern of reading, research and service that indicates a capacity for further professional development.

6. Evidence supporting attainment of additional departmental criteria (if appropriate) --to be included only if the Department has formally adopted criteria in addition to University-wide standards. 

Commission on Higher Education Criterion for Reappointment

(Source: NJAC 9:1-1.8 (f). Formerly 17 NJR 1299.)

For persons hired after January 1, 1986 who do not hold the appropriate terminal degree or its equivalent, no reappointment shall be made to the fourth year unless the board of trustees of the university determines that for rare and exceptional reasons reappointment is necessary to support the mission of the university.

(Note: If the Department feels that the above “rare and exceptional reasons”  exist, supporting evidence must be included with this reappointment form.)

Application Instructions 

This application contains two submission sections: the Faculty Activity Reporting Vita and the Candidate Document section. Information you entered in the Faculty Activity Reporting Profile and Activity section will be generated into your 2nd - 6th Year Faculty Reappointment Evaluation Vitae which will eliminate duplication efforts. The Candidate Documents sections will allow you to upload your statement (Word Document or PDF) and allow you to amplify or expand upon any information that was generated into your 2nd - 6th Year Faculty Reappointment Evaluation Vitae. 

The following are the Profile and Activity sections from Faculty Activity Reporting that are generated into your 2nd - 6th Year Faculty Reappointment Evaluation Vitae. Please make sure to thoroughly fill out the sections to ensure your application is complete:

  • Contact Information
  • Degrees
  • Current Position
  • Administrative Appointment
  • Honors and Awards
  • Grants
  • Professional Licensures & Certifications
  • Professional Membership
  • Teaching
  • Advising Load
  • Mentorship/Supervision
  • Work Experience
  • Consulting
  • Scholarly Contributions and Creative Productions
  • Non-Credit Instruction
  • Other Institutional Service
  • Institutional Committees
  • External Services  
  • Professional Development

 

*The Commission on Higher Education requires that "For persons hired after January 1, 1986 who do not hold the appropriate terminal degree or its equivalent, no reappointment shall be made to the fourth year unless the board of trustees ... determines that for rare and exceptional reasons reappointment is necessary to support the mission of the (institution)." (Source: NJAC 9:1-1.8 (f). Formerly 17 NJR 1299.)

 

 

 

4. We must submit two things for reappointment:    1). FAR Vita ;    2) Candidate Document.

 

4-1) Information you entered in the Faculty Activity Reporting Profile and Activity section will be generated into your 2nd - 6th Year Faculty Reappointment Evaluation Vitae which will eliminate duplication efforts. 

*Update & Regenerate if you input new information!

 

4-2) The Candidate Documents sections will allow you to upload your statement (Word Document or PDF) and allow you to amplify or expand upon any information that was generated into your 2nd - 6th Year Faculty Reappointment Evaluation Vitae. 

Four sections can be added and supported with "customized Candidate Documents".

Especially, Section 2 should be carefully addressed (Teaching Video; Exra detail in publication; Teaching Innovation;

Section 1: we don't need to add this section if the information is not new to the FAR Document.

1A: Eidence For Mastery of Subject Matter: Earned Degree

1B: Evidence for Mastery of Subect Matter: Honors, Awards, and Distinguished Achievement

1C: Evidence for Mastery of Subject Matter: Educational and Professional Experiences

 

Section 2: Evidence for Effectivness of Teaching: Faculty Observation (Required)

At least three (3) Observation, including one from the Departmental ARTP committee Chairperson, must be uploaded!

2A: Faculty Observation: Add three class observation videos:

2B: Student Evaluation: In case, the Vita does not include the course evluation result, please add student evaluation report here:

2C: Teaching Innovation: When you apply new pedagogical innovations in teaching, please descried it (Media Production maybe included such as Hperlinks, Website, Videos, and any other multimdeia contents).

 

3A: Evicences for Scholarly and/or Creative Abilitie: Publications! : Elaborate your publications

3B: Evicences for Scholarly and/or Creative Abilitie:Profesional / ACaddmic Membership

 

4A. Evidence for Effectivness inf University and Community Service: Non-Teaching Respoinsbility: External Service; Institutional Committees

5. Evidence Suggesting Continuing Growth:

6. Evidence Supporting Attainment of Additional Departmental Criteria (No Need in WKU CBPM Management, Marketing, and Global Business)

7. Optional Statement

 

 

5.   Acknowledgement & Verification! (Sign & Submit): WE must check out all inputs, and we must acknowledge and verify our sumbission.

 

Acknowledgement:

 

Verification:

 

Please Confirm your Acknowledgement and Verification:

 

6. Preview Packet and Submission:

 

Make sure that all necessary information are in the 2nd-6year reappoinment Evaluation Vitae and Candidate Documents:

 

7. Confirm your submission of your 2-6 year reappointment evaluation !

 

 

Warming: Once you submit, your status will be changed to "Locked" - no change can be made!

 

 

====================

2021-22 Reappointment Process (WKU CBPM MGM Department) 

 

2020-2021 ARTP  Committee Chair and Members at Kean USA

Dr. Rosa Lemel" <rlemel@kean.edu>: Co-Chair

Sucheta Ahlawat <sahlawat@kean.edu> : Co-Chair

Thomas Abraham <tabraham@kean.edu>

Valerie Vaccaro <vvaccaro@kean.edu>

 

2021. 08. 18: Questions to MGM ARTP about Schedule and Method of Reappontment! 

2021-22 Reappointment Schedule for 2-6 years: 

calendar-reappointment-activities-2nd-6th-2021-2022.pdf
0.22MB

 

** Reference: 1st Year Faculty Members' Reappointment Schedule (Teaching Vides must be take after Nov. 06, 2021)

 

 

 

Source: Kean USA Faculty Forms: 

https://www.kean.edu/faculty-forms

 

Faculty Forms | Kean University

 

www.kean.edu

 

2021.08.20: How to Input n th Year Reappointment? 

Login Kean Interfolio (personal)

https://iam-api.interfolio.com/users/sso_redirect?tenant_id=12677

 

Kean University User Login | Clearlogin

Enter your credentials to continue

kean-edu.clearlogin.com

 

2. You will get your personal name and n th year Faculty Reappointment Evaluation. Click your name

 

2.  Check Overview and Click Edit!  

 

3. Input Required Document / Evidence accordingly! 

 

%% Important (Personal Tip): Please Use the Old Template of Reappointment (2-6 year). And print them out in PDF file by section! Then, you can add those section PDF on each requirement section. 

 

Sample Traditional Reappointment Package

 

Sample2_Reappointment_Application(Choi-WKU)_2019.pptx
4.37MB

Reason: The required Candidate Documents follows the traditional Reappointment Package

 

Each section of the Candidate Document demands the "Evidence" to cover the section as the traditional Reappointment package. So, the best practice to address the demand is "Making the Traditional Reappointment Package" and separate file section by section to upload it accordingly. 

 

"Required" Candidate Documents at Interfolio! : 

1A. EVIDENCE FOR MASTERY OF SUBJECT MATTER: Earned Degrees

1B. EVIDENCE FOR MASTERY OF SUBJECT MATTER: Honors, Awards and Distinguished Achievements

1C. EVIDENCE FOR MASTERY OF SUBJECT MATTER: Educational and Professional Experiences 

2A. EVIDENCE FOR EFFECTIVENESS OF TEACHING: Faculty Observations

2B. EVIDENCE FOR EFFECTIVENESS OF TEACHING: Student Evaluations 

2C. EVIDENCE FOR EFFECTIVENESS OF TEACHING: Teaching Innovation

3A. EVIDENCE FOR SCHOLARLY AND/OR CREATIVE ABILITIES: Publications, Performances, 

3B. EVIDENCE FOR SCHOLARLY AND/OR CREATIVE ABILITIES: Professional/Academic Memberships

 
4A. EVIDENCE FOR EFFECTIVENESS IN UNIVERSITY AND COMMUNITY SERVICE: Non-Teaching Responsibilities

4B. EVIDENCE FOR EFFECTIVENESS IN UNIVERSITY AND COMMUNITY SERVICE: Professional Competence 

5. EVIDENCE SUGGESTING CONTINUING GROWTH

6. EVIDENCE SUPPORTING ATTAINMENT OF ADDITIONAL DEPARTMENTAL CRITERIA  (if appropriate

 

 

PDF files by Section (Example)

 

 

 

 

4. Complete Acknowledgement & Candidate Verification Form! 

 

 

5. Regenerate Vitae (Update all Faculty Activity Report data), and Submit! 

 

 

6. Preview, Check, and Submit "Candidate Documents" 

 

 

7. Once Submitted both Faculty Activity Reporting Vita & Candidate Documents: Those two sections are "Locked" and No Change is possible. 

 

8. Please Carefully Communicate with your ARTP Committee at Kean USA

AY 2021-22 Kean University, CBPM Management & Marketing ARTP (Appointment, Reappointment, Tenure, Promotion) Committee Members

 

Dr. Rosa Lemel (rlemel@kean.edu), ARTP Chair (AY2021-22)

Dr. Sucheta Ahlawat (sahlawat@kean.edu)

Dr. Thomas Abraham (tabraham@kean.edu)

Dr. Gail Fraser (gfraser@kean.edu)

Dr. Valerie Vaccaro (vvaccaro@kean.edu)

 

---------

KU CBPM, SMM Executive Director: 

Dr. Shanggeun Rhee <srhee@kean.edu

 

 

You can check out ARTP members in here:

https://sites.google.com/a/kean.edu/m-m/faculty

 

Faculty - School of Management and Marketing

W-105F (908) 737-4176 mchattalas@kean.edu  Tuesday W-105F 2:15PM to 4:45PM Wednesday W-105F11:30AM to 1:30PM Thursday W-105FBy Appointment  Friday     W-105F2:15PM to 4:45PM Saturday W-105F1:45PM to 2:45PM Dr. Sucheta Ahlawat W-103C (908) 73

sites.google.com

 

2021.08.25: Undefined Agreement between Kean Federation of Teachers (KFT) and KU/WKU about Kean USA ARTP's extra work for WKU Reappointment. 

 

Final Agreement on WKU ARTP Fall 2020- 10-16-2020.pdf
0.11MB

 

 

Kean USA School of Management and Marketing (SMM) ARTP needs a defined 'Agreement' between KFT - KU/WKU in order to perform extra work for WKU faculty reappointment works. 

 

 

 

 

 

 

==================================

 

Oct. 07, 2021: In the Kean system, 6th Year Reappointment and Tenure evaluation occurs at the same time. 

 

 

Aug. 25, 2021: Communication with ARTP Chair about "Agreement between KFT-KU/WKU". 

 

Aug. 20, 2021: Updated Whole Process of Reappointment at Interfolio

Aug. 18, 2021: Questions to ARTP about Reappointment Timeline and Method. 

 

June 16, 2021: Kean 2-6 year reappointment case open: Guide updated

 

Jan. 15, 2021: FAR Extention by Feb. 02 for Lectuere. 

Jan. 05, 2021: FAR Extention by Jan. 08 for Tenure-Track, Jan. 06 for Lecturer; Added  "The purpose of FAR at Cloud". 

Dec. 29, 2020: FAR extension (Jan. 06, 2021) requested. 

Dec. 19, 2020: FAR INPUT Examples

Dec. 02, 2020:  FAR Guide documentation started. 

 

Posted by Jeonghwan Choi

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